Section V: Website Requirements
Index Page Links and Logos
Every CAGenWeb Project county and special project website is required to display a USGenWeb Logo (see: Logo Page) prominently on its index page. Said logo must include a return link to The USGenWeb Project home page (http://usgenweb.org/).
Every CAGenWeb Project county and special project website is required to display a CAGenWeb logo (see: Help Page) prominently on its index page. Said logo must include a return link to The CAGenWeb Project introduction page (https://cagenweb.org/)
Specifically, no CAGenWeb Project website may display any logo, seal, flag, coat of arms, or any other insignia or symbol that is associated officially with any county, municipality, town, village, or unincorporated area within the State of California.
Every CAGenWeb Project county website must link to the home pages of all neighboring counties on its index page.
Including both USGenWeb and CAGenWeb logos and links on every page throughout a county website is advisable, but not required.
Index Page Layout and Contents
The CAGenWeb Project encourages the free expression in choosing appropriate themes, backgrounds and page graphics for county and special project websites. The use of regional photos and images are encouraged. All county and special project websites must refrain from using political statements and/or images. The use of inflammatory or derogatory statements or images will result in the immediate removal of the responsible project volunteer.
When designing a county or special project website, volunteers are encouraged to be mindful of individuals with certain disabilities that might prevent them from seeing certain color combinations or of processing websites adequately that are heavily laden with images. The State Coordinator has the discretion to require certain changes if any website design if the website is determined to be inaccessible to individuals with certain disabilities. Nine Simple Tips is a helpful website that includes nine very simple ways to make websites disability-friendly.
The page layout designed by the coordinator/webmaster is the property of the coordinator/webmaster and not The CAGenWeb Project, unless ownership has been granted to The CAGenWeb Project specifically. Any data on a website that has been donated specifically to The CAGenWeb Project belongs to The CAGenWeb Project and such data shall not be removed from the web server by any coordinator or webmaster upon exiting The CAGenWeb Project under any circumstances.
Every CAGenWeb county and special project website shall include on its index page a brief introductory paragraph that includes the coordinator's name(s) and email link(s), an acknowledgment of any webmaster, if applicable, and acknowledgment of all past coordinators and webmasters for that county (see: Past Volunteers for your county or project). Also included must be the name and email link to the State Coordinator and each Assistant State Coordinator.
Every CAGenWeb county website shall include on its index page a very brief history of its county.
Every CAGenWeb Project county website shall maintain an area (such as a bulletin board) for queries and shall link to that area from its index page OR shall link from its index page to the Message Board at Ancestry.com for its specific county.
Every CAGenWeb county and special project website shall include on its index page a date stamp that indicates when the index page last was updated.
Every CAGenWeb county and special project website shall include on EVERY page throughout the site a footer with copyright and disclosure information (see: Help Page for samples) or a link to said copyright and disclosure information. The actual copyright and disclosure statements must be printed in full in the footer of the index page and a link to that copyright and disclosure information may be used on secondary pages. Links must point directly to the index page AND to a named anchor on the index page at the copyright and disclosure statements.
Solicitation of funds for personal gain is forbidden. Solicitation of funds is defined as the direct appeal on any page of any of the websites comprising The CAGenWeb Project for funding to do research, to pay for personal server space, to do look-ups, etc. No website associated within the project may have a page that is dedicated to a specific person, company, or organization and its fee service(s). A county or special project website may, however, include a link to a personal page, company page, or organization page on which research services for reimbursement are offered. Additionally, a county or special project website may list research materials and/or services which may be for sale/hire, either by an individual, a genealogy society, or others. Fee-related listings and links shall not be on the index page of the county or special project website, but may be linked from any page other than the index page.
Compiled or transcribed facts that are in the public domain are considered discovered data and neither the author nor The CAGenWeb Project acquires copyright on those facts or records. The CAGenWeb Project will have to right to offer donated records online permanently without further permission. While abstracted or condensed records (records with an "added value" in some creative or useful way) may cause an abstraction or abridgment to become protected by copyright, although the original facts or records remain in the public domain, the mere transcription of records or putting a list of facts in alphabetical or chronological order is not considered sufficiently "creative" to warrant copyright protection.
No part of any government work is subject to copyright. For example, the Federal Census is a work of the U.S. Government and no transcription of it can be subject to copyright.
No copyrighted materials shall be used without the permission of the authors to post such information online.
Materials from any publication copyrighted within the past 95 years shall not be allowed into any archive without written permission of the author or person/persons who own the copyright. Project volunteers should refrain from copying or posting material that is copyrighted.
If you are unsure of an item's copyright, it is best to err on the side of caution and not post this information online. The CAGenWeb Project will not pay royalties to any person or organization and will not mediate any copyright infringement issues.
Note: Submissions made to third party Message Board system are governed under the copyright policy by the administrators of said board systems.
Until further notice, the copyright law observed by The CAGenWeb Project shall be the U.S. Copyright Act of 1976 .
The contents of each CAGenWeb Project county website will vary depending on the coordinator's knowledge and understanding of the region. The following elements are encouraged on all project websites:
*Resource Site Links (libraries, archives, societies, official county sites, etc.)
*Bibliography of county-related books
*Listing of available lookup volunteers
*Mailings lists and other county-specific resources
* Area history and geography
To fulfill the mission of The CAGenWeb Project, it is imperative that each CAGenWeb Project website be kept current. At a minimum, each county and special project website shall be updated once every 12 months. This update should include a check for any broken links, a change to the copyright date, and a check to ensure that contact information is current. County and special project websites that have not been updated for a period greater than 12 months may be declared abandoned and the coordinator(s) may be removed from the CAGenWeb Project in accordance with Section VI and Section VII of these policies.
Section VII: Removal of Volunteers
Violation of any said policy (including those listed above but not limited to: use of inflammatory, derogatory materials or statements, political statements, pornographic materials or web links, site abandonment, refusal to abide by CAGenWeb Project policy, etc.) may result in the immediate removal of any volunteer from the project.
Removal of Coordinators and Webmasters shall be at the sole discretion of the State Coordinator. Grievances against the State Coordinator may be filed with the USGenWeb Project Grievance Committee.
State Coordinators are subject to removal by a 2/3 vote of the USGenWeb Project Advisory Board and a 2/3 vote of the local Coordinators within the state. A quorum of 75% of the local Coordinators shall participate in order for the vote to be binding. Assistant State Coordinator appointments become null and void upon removal of the appointing State Coordinator.